PCC Meeting Minutes

Apologies: N/A.

a.      CG + SG will be running a course of basic training in Prophetic Ministry starting at the end of January 2022. It will be for 8 weeks and will be DVD based with discussion. This will be additional to Connect Groups.

b.      With effect from January Connect groups will be self-guided in their choice of study. DA has suitable suggestions if needed.

2.      Under 18’s:

a.      Under 11s (MS)

b.      Youth (DA) –

                         i.      Ignite is going well and Sunday mornings.

                       ii.      There are only just enough leaders.

                     iii.      DA is meeting with the Children’s Team to discuss the 1^st Sundays of each month as All Age services will cease at the beginning of January 2022 (December2021 will be the last one). However, if people come forward to help they may be reinstated. It would be sad to lose the All Age Services altogether especially as Youth is one of the key priorities for the church.  There are currently only three people in the team: DA, HC and Dan.

1.      It may be possible for two people to do it instead of four.

2.      DA has been doing the planning – HC may do the planning.

3.      It needs someone to do the thinking and people who are good at addressing children.

4.      It may need a completely new way of working as it is difficult to follow the old team who were really good at it.

                     iv.      SH (Deanery Youth worker) will stop helping on Sunday evenings but will continue to help resource the Children’s leaders. The number of young people attending is growing. DA is liaising with MH and JC about continuing these groups.

                       v.      Groups are currently run on two Sunday evenings a month. CG and DA have been doing the cooking for the groups and it is difficult for DA to do the cooking and try to run the sessions. People in the church have been asked to help out but none have been forthcoming to date. However, people may be more willing to help out with the cooking and, if so, that would free up DA to help run the groups.

3.      Wholeness in Jesus/ Wellbeing (DA)

a.      Prayer (JBC) – JBC is to run a series of contemplative prayer in Lent.

b.      Pastoral Care (HD) – HD has said that, although the Care Team is only small, they are coping at present.

c.       Reading Group – started reading in September, meeting to discuss the book. The next book will be on Climate change in relation to the church. The first meeting for this will be 14/12/2021.

DA

DA/HC

• Income is not meeting expenditure.
• At present there is a deficit of £19000 re the Parish Share.
  • We need to consider next year how we may work to pay the    Parish Share as it will not be good to not pay it for two          years in a row.

• New Bank account –
  • No action has been taken yet as we need to decide on the name for the new account to prevent difficulty changing it later. Will it still be Gleneagles Anglican Church? At present it has not been decided whether the church name will change when we move to All Saints so it may be better to wait until then before setting up a new account.
  • Also would we want one or two accounts?
    • Is a separate account needed for restricted funds if not specifically for building fund?
    • Signatories is the biggest issue if more than one account.
    • Any references would need to be specific, e.g. for building fund etc.
    • Building Fund may need to be changed to Building Restoration Fund.
• Stewardship – first Sunday after Easter.
  • Suggestion for sending a thank you letter, to all church members, thanking them for giving and laying out the situation, e.g. not being able to pay the Parish Share last year.
  • Everyone has finite income but somehow we need to find an extra £20000.
  • Perhaps Pete Squires could be asked to Preach on what the Parish Share is and why it is important to give in order to pay it and what the consequences are of not paying it.
  • Perhaps Jem C could do a pie chart to show how the money is spent
  • Support from Diocese – leaflet

.

HC

DA

JC/HC

• DA is to draft an update for the congregation to keep them apprised of what is happening with the “new” church building.
• DA discussed the plans with the Archdeacon last week.
• Awaiting a date for a Zoom meeting with Sally (DAC Secretary) this week so that DA can send a statement of need to the DAC.
• Concerns were raised, at the last PCC meeting, regarding the architect’s fees/costs. DA spoke with the Archdeacon who confirms that they are about average and encouraged continuing to use the existing architect.
• Architect’s plan:
  • Bell Tower:
    • Stairway to the first floor for a Youth area. May also need one to the second floor for another Youth area.
  • Chancel:
    • Crèche moved from bottom of Bell Tower to the top of the children’s area with a portable ramp up to it.
    • Re-use wood from the pews as a barrier, with books in it and storage, at the bottom of the chancel to separate the crèche area from the rest of the Chancel (children’s area). The servery would be against the wall and to be locked away so it is not seen when not in use. and youth could use the area.
    • Servery
      • Mobile serving table with crockery stored below it.
      • Sink.
      • Work-surface.
      • Space for a microwave.
      • Space and connection for a cooker (in case one is needed in the future).
      • Space for a free-standing fridge.
      • Ability to lock the servery away.
  • Rood Screen – The DAC advise us not to use glass or Perspex and instead to use theatre curtains for sound proofing between the Nave and the Chancel (children’s area).
  • Nave –
    • Pulpit must stay.
    • May get permission to remove the organ and relocate the font.
    • Keep altar table at the front.
    • Flooring – Needs to be carpeting that does not have a foam backing.
    • Walls in the Nave to be whitewashed but not the pillars. Lime wash needs adding.
    • Doom painting to be preserved.
    • Heating:
      • To preserve the DOOM painting a discussion is needed with the conservators regarding the type of heating.
      • Air blown heating seems to be the best option to avoid extremes of temperature.
      • The Heating expert at the DAC said that the capacity needs to be on low, e.g. keeping the heating on at all times at 10⁰ but ultimately it is the decision of the PCC once in.
    • Worship Team – A dedicated space would be needed for the worship team and all their equipment.
    • Dais – There appears to be a ramp up to a raised Dais on the plan. Clarification is needed. A Dais or Altar are not required.
    • Wifi – JB3 is looking into this
  • Solar panels – These may be an option for phase 2 of the renovation.
  • Toilet: –
    • An outdoor toilet was originally considered but DAC say this is not a good idea as it would need planning permission and may upset the locals.
    • The toilet needs to be indoors but not in the Nave.
    • The toilet is to be situated at the bottom of the Bell Tower. It will need a ramp for wheelchair access.
    • It cannot have a “soak away” or be connected to the main drain as the road would need to be dug up for those.
    • The DAC suggested a composting toilet and this might need to be the case for Phase 1. However it needs looking after and would not be suitable long term.
    • Decided on flushing toilet and sink connected to the sink in the Servery via a trench arch.
    • Foul drain rooted to new trench arch drainage system under the path under Phase 2.
• Decisions:
  • DA proposed that we use David Llewellyn as the architect for the restoration works. HE seconded and the vote was unanimous.
  • DA proposed to approve the architect’s plans, with the above-mentioned alterations, so that he can draw up more detailed plans and obtain quotes. JB1 seconded and the vote was unanimous.
• DA will be meeting with the architect on 22/11/21 to confirm the PCC decision.

.

JB3

 DA

• There were no new church groups for approval.
• DA proposed accepting Christmas activities. EH seconded and the vote was unanimous.

Deanery synod (HE)

-see Appendix 6 – There were no questions or comments.

• The bench was originally to be placed on the site of the new church on the Via Beata walking Route.
• It is not possible to put it in the plans for All Saints at present but, in principle, it could go in the churchyard. However, it may need permission from the DAC.
• HC will check if funds were received for the bench 3 years ago.
• DA will liaise with CG and ColinS to determine why it was agreed etc. She will report her findings at the next PCC meeting

HC

DA

Monday 21^st March 2022 at 19.30

Monday 9^th May 2022 at 19.30 – (to agree reports for APCM)

APCM – Sunday 22^nd May 2022 – (as part of the morning service)